National Disability Insurance Scheme (NDIS) Related Services
Our state of the art NDIS related services powers the Plan Managers and Service Providers in scale, quality and precision. Our leadership and expertise in accounting, data processing and automation, ensures accuracy to the Service Providers and compliance management for Plan Managers.
Our 7+ years of expertise and knowledge on NDIS related services, with highly skilled staff, process capability and sophisticated tools, is well poised to take the Plan Managers and Services Providers to the next service level orbital and serve the NDIS participants with a seamless experience.
What we do
Our NDIS services are tailored to support both NDIS Service Providers and Plan Managers including comprehensive bookkeeping solutions. We help Service Providers generate and submit accurate invoices, track expenses, manage claims, and ensure compliance with NDIA guidelines. For Plan Managers, we provide efficient fund management and accurate invoice management to align with NDIS pricing guidelines and meet participant requirements.
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Strategies for Avoiding Common Accounting Errors
Accounting discrepancies are a prevalent challenge that can cause disruptions in any organization, regardless of its size. These errors can vary from simple data entry mistakes to more intricate issues such as the exclusion of essential information that may result in misleading financial decisions or potential fraud.
Read more| NDIS BOOKKEEPING
Expense Tracking: Monitor and record all expenses related to NDIS funding to ensure alignment with the approved budget.
Financial Reporting: Provide regular and detailed reports on the financial status of NDIS funds and budgets to track spending and maintain financial health.
Compliance: Ensure all financial activities, including invoicing and expense management, adhere to NDIA guidelines and regulations.
Claims Management: Prepare and submit claims for NDIS funding with accuracy and timeliness.
Invoicing: Manage invoices for services provided under NDIS funding, including:
- Generating Invoices: Create accurate invoices aligned with NDIS pricing and service agreements.
- Submitting Invoices: Ensure correct submission of invoices to the NDIA or relevant service providers for payment.
- Tracking Payments: Monitor the status of invoices, including payment receipts, and follow up on overdue payments
- Handling Discrepancies: Address issues or discrepancies with invoices or payments and make necessary corrections.
| PLAN MANAGEMENT
- Budgeting and financial Planning
- Manage payments for provider invoices
- Comprehensive Financial reporting and tracking
- Efficient management of NDIS funding and expenditure
| COMPLIANCE MANAGEMENT
- Manage compliance adhering to NDIS practice standards and Code of Conduct
- Identify risks and implement mitigation plan
- Continuous monitoring of service delivery
| NDIS PLAN AUDITING
- Review financial transactions and ensure compliance
- Conduct regular financial health checks
- Ensure the proper use of NDIS funds
Platforms and Technology
INVOICE PROCESSING
Invoice Review: The invoice we received is initially reviewed to ensure the basic details are present.
Verification and Validation: The invoice is verified against the terms of the service agreements to ensure all the details are accurate.
Compliance Checking and Invoice Processing: Verifying that the invoiced amounts are within the NDIS pricing guidelines and consider any relevant policy changes. Ensuring all required documentation is provided and accurate, and the invoice is processed and sent for approval.
Record Keeping: All invoice-related documents and payment records are kept for auditing and compliance purposes. This includes maintaining a clear trail of transactions and approvals.
Compliance and Auditing: Periodic audits are conducted to ensure that the processed invoices comply with NDIS regulations and internal policies. The process is regularly updated to reflect any changes in NDIS policies or guidelines.
Communication: Receipts are typically sent to the service provider to confirm the payment, and participants are updated on the status of their invoices and payments.
Area of Expertise
- We have an expertise and dedicated team to handle the invoice processing and here are some real-time data on the number of invoices processed in a single day.
- Freshers: 60 – 80 invoices | Experiences: 140 – 150 invoices
*Note: The no of invoices may vary according to the need of the plan manager
Software
NEW CLIENT SET UP & RENEWAL
Client Onboarding Process: The details like NDIS participant numbers, and plan details of the new clients are entered and ensured that all client information is accurate and complete. This involves cross-checking with NDIS records and submitted documentation.
Documentation and Compliance: The service agreement is created and sent for signing between clients and service providers and ensure that these documents comply with the NDIS requirements and are documented.
System Integration: Integration of systems with the NDIS portal or other relevant systems to ensure data consistency and real-time updates. Regularly check for data discrepancies and resolve them to maintain accurate records across systems.
Client Communication: The welcome messages or introductory information is sent to new clients, explaining how their plan will be managed and who to contact for support and at times of renewal the client is notified for renewal
Compliance Monitoring: Ensure that all processes and documentation comply with NDIS guidelines and regulations. This includes monitoring any changes in NDIS policies and adapting processes as needed and regular internal audits is conducted to verify compliance and accuracy in client setup and ongoing management.
Area of Expertise
- We have an expertise and dedicaed team to handle the new client setup and renewal here are some realtime data on the number of new client setup in a single day.
- Here are some realtime data on the number of new client setup in a single day 25-30 cliental setup and renewals /day
*Note: The no of invoices may vary according to the need of the plan manager
Software
SERVICE AGREEMENTS CREATION
Client and Service Provider Details: Gather and verify details about the participant, including their NDIS number, personal information, and specific needs and collect the details about the service provider, including their contact information, service type, and qualifications.
Drafting the Service Agreement: Clearly outline the services to be provided, including detailed descriptions of each service, frequency, and duration, costs associated with the services, . Include payment terms and conditions.
Compliance with NDIS Standards: Ensuring the service agreement complies with all NDIS regulations, including any specific requirements for service agreements. clauses that outline the rights and responsibilities of both parties, ensuring adherence to NDIS standards and protections.
Documentation and Record keeping: The signed copy of the service agreements are then documented and sent to both the Plan manager and the participant.
Review and Approval: An internal review of the draft service agreement is conducted to ensure accuracy, completeness, and compliance with NDIS guidelines. And sent to the plan manager for approval.
Finalization: Make any necessary amendments based on feedback from the participant and the provider. then agreement is sent for signing by both the participant and the plan manager.
Ongoing Monitoring and Management: Schedule regular reviews of the service agreement to ensure that services are being delivered as agreed and to make any necessary adjustments. Make amendments to the service agreement as needed to reflect changes in the participant’s needs, service requirements, or funding.
Area of Expertise
- We have an expertise and dedicated team to handle the creation of service agreements and here are some realtime data on the number of creation of service agreements in a single day:
- Developing links- 60 service agreements/day
- CPM - 40 Service agreements /day vary according to the need of the plan manager
*Note: The no of invoices may vary according to the need of the plan manager
Software
Platforms and Technology
